TemplatesWaxing
waxing intake form
The screening is the same as the consent form's, because the clinical reality does not change with the document's name.
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- screening questions
- 9screening questions
- stop the appointment
- 4stop the appointment
- minutes to set up
- 10minutes to set up
- a month to start
- $8a month to start
Waxing consent and intake
Full name
Date of birth
Email
Phone
Have you taken isotretinoin (Accutane) in the last 6 months?
YesNo
Isotretinoin (Accutane)
Why this form, specifically
It builds the medical re-check into every visit, closing the gap where a two-year regular starts isotretinoin and nobody asks.
Look before you download
The whole document, before you give us anything
Waxing consent and intake
Your details
Full name
Date of birth
This is where your aftercare instructions go.
Phone
Health questions
Have you taken isotretinoin (Accutane) in the last 6 months?
Skin stays fragile for months after the last dose.
Do you use retinol, tretinoin or another retinoid on this area?
Including prescription creams and strong over-the-counter serums.
Is the area sunburnt, waxed or exfoliated in the last 48 hours?
This is the form you get
Not a sample, not a preview of a preview. Every question below is in your account ten minutes after you sign up, with the flags already set and the aftercare email already written.
- 14-day trial
- No card needed
- Set up in 10 minutes
- Cancel anytime
The 9 answers that should stop you
The screening is the same as the consent form's, because the clinical reality does not change with the document's name. What an intake form adds is history - how they have been removing hair, how long since the last time, and what went wrong before.
Do not treat
4WhyIsotretinoin shrinks the sebaceous glands and thins the epidermis. The bond between the top layer and the layer underneath weakens, and it does not recover the day the course ends.
What goes wrong if you treat anywayWax lifts a sheet of skin instead of hair. The result is a raw patch, weeks of healing, and frequently a permanent hypopigmented scar. This is the single most common cause of a waxing claim.
What to doDo not wax any area, including brows, until six months after the last dose. Offer threading or trimming in the meantime and put the return date in the calendar.
The question that catches itHave you taken isotretinoin (Accutane) in the last 6 months?
WhyTopical retinoids speed cell turnover, which means the surface layer is younger, thinner and less firmly attached than it looks.
What goes wrong if you treat anywaySkin lifting, most often on the upper lip and brows where clients forget their night cream reaches. It looks like a graze and heals like a burn.
What to doAsk them to stop the retinoid on that area for five to seven days beforehand. Facial waxing on a nightly tretinoin user without a break is not defensible.
The question that catches itDo you use retinol, tretinoin or another retinoid on this area?
WhySunburn is an inflammatory injury that has already compromised the barrier. Scrubs and acids have already removed the layer wax would otherwise grip.
What goes wrong if you treat anywayLifting on burnt skin, and on freshly exfoliated skin a much deeper strip than intended. On a fresh tan, patchy removal and an unhappy client either way.
What to doPostpone. Rebook once the redness has fully gone and the skin is not peeling.
The question that catches itIs the area sunburnt, waxed or exfoliated in the last 48 hours?
WhyThese treatments deliberately remove or wound the top layer. The skin is mid-repair even when it looks recovered.
What goes wrong if you treat anywayLifting, prolonged redness, and post-inflammatory hyperpigmentation on darker skin.
What to doPostpone two weeks minimum, longer after a medium-depth peel.
The question that catches itHave you had a peel, laser or microdermabrasion on this area in the last 2 weeks?
Proceed with caution
5WhyCirculation increases and skin becomes markedly more sensitive, particularly in the third trimester and particularly on the bikini line. Varicose veins in the area are common.
What goes wrong if you treat anywayNot a safety emergency, but far more pain than the client expects, more bruising, and a real risk on varicosed skin.
What to doTreat, but warn honestly about the pain, avoid any varicosed area entirely, and keep the appointment short. Some insurers exclude the first trimester, so check your policy rather than guessing.
The question that catches itAre you pregnant or breastfeeding?
WhyDiabetes slows healing and reduces sensation, especially in the legs and feet. A client may not feel a lift happening.
What goes wrong if you treat anywayA small lift that would be trivial on anyone else becomes a slow-healing wound with real infection risk.
What to doTreat only if the condition is well controlled and there is no neuropathy or open skin on the area. Avoid the lower legs and feet. Document the conversation.
The question that catches itDo you have diabetes?
WhyAnticoagulants prolong bleeding from the follicle openings wax leaves behind.
What goes wrong if you treat anywayPinpoint bleeding and heavy bruising, most visibly on the bikini line and underarms.
What to doTreat with a warning and a patch area first. Never suggest they stop a prescribed medication, ever - that is a doctor's call and putting it in writing is a liability.
The question that catches itDo you take blood thinners, or aspirin daily?
WhyInflamed or plaqued skin has a compromised barrier, and psoriasis in particular can Koebnerise - new plaques form where the skin is injured.
What goes wrong if you treat anywayA flare that lasts weeks, triggered by the appointment, and blamed on it.
What to doWork around active patches with a clear margin. If the whole area is involved, postpone and refer.
The question that catches itDo you have eczema, psoriasis, rosacea or active breakouts on this area?
WhyTrauma to the perioral skin is a well-known trigger for a herpes simplex outbreak.
What goes wrong if you treat anywayAn outbreak within 48 hours that the client will connect, fairly, to the appointment.
What to doWarn before you start. Clients who get frequent outbreaks often have antiviral cover from their doctor and know to take it.
The question that catches itDo you get cold sores?
What you actually get
Nobody buys a consent form
They buy the fifteen minutes back at the start of an appointment. They buy the phone call they did not have to make, because the contraindication turned up two days early instead of two minutes late. They buy an insurer who pays out, because the patch test has a timestamp rather than a memory attached to it.
The form is the mechanism. What you are actually buying is the record it leaves behind.
That is the whole argument, and it is why the questions matter more than the software. A blank form builder hands you a canvas and calls it flexibility. This hands you the nine questions that a waxing client should be asked, in the wording that gets an honest answer, with the risky one already flagged in red.
What this saves you
Not what the form contains - what it gives you back. Every number below is arithmetic you can check on the calculator further down the page.
Before they sit down
not halfway through
A form that collects answers and does nothing with them has solved the wrong problem. A risky answer turns the submission red and names the reason at the top, at the only moment the information is worth anything.
12 hours
a year, back in your chair
A new client filling in a paper form in your treatment room costs ten to fifteen minutes of an appointment they already paid for. Send it with the booking confirmation and that time goes back into treating, at roughly twelve hours a year on twenty clients a week.
A defensible claim
instead of a disputed memory
Most professional policies in these trades condition cover on documented screening, and a patch test you can describe is not a patch test you can produce. A timestamped record is the difference between a claim your insurer defends and one they decline.
4 seconds
from signature to aftercare email
The aftercare for their treatment lands in their inbox before they have left the chair, written for that service and editable in your words. Clients who follow aftercare heal better, complain less and rebook more - and you did nothing.
Same week. One thing changed.
The left-hand column is most studios today. The right-hand one is the same week with the form sent at booking instead of handed over on arrival.
- She arrives, you hand her a clipboard, she fills it in while you wait
- Halfway through she mentions the retinol she uses nightly
- You improvise a gentler treatment and hope
- The form goes in a folder you will never open again
Nothing here is negligent. It is just undocumented.
- The form was done at home, the evening she booked
- You saw the retinol answer flagged in red two days ago
- You rescheduled by message, before either of you lost the slot
- It is on her record, searchable, next time she books
Same treatments, same clients, same you. Different record.
Try the flag
Answer these as if you were the client
Answer honestly and nothing happens. Answer yes to the one that matters and watch what lands on your side.
What the client sees
Have you taken isotretinoin (Accutane) in the last 6 months?
Do you use retinol, tretinoin or another retinoid on this area?
Are you pregnant or breastfeeding?
Do you have diabetes?
What you see
Answer honestly and nothing happens. Answer yes to the one that matters and watch what lands on your side.
In your submissions list
Waxing
What goes wrong without it
The intake form failure in waxing is a repeat-client failure.
The first appointment is thorough - full form, all the questions, everything recorded. Then she comes back every five weeks for two years and nobody asks anything again, because the form is in the folder and asking feels redundant. In month nineteen she starts isotretinoin. She does not mention it, because nobody has asked her a medical question since her first visit and the treatment has always been fine. The lift takes a strip of skin from her inner thigh.
What a waxing intake form has to cover
The actual field list, and why each group is on this particular form.
Contact and booking
- Full name
- Date of birth
- Phone
- Areas booked today
- First visit or returning
Recording the areas booked is what makes the rest of the form conditional. Nobody booked for a brow wax needs the bikini-specific questions.
Hair removal history
- Current hair removal method
- Last waxed or shaved
- How long since the last wax
- Previous reactions to wax
- Ingrown hair history
- Hair growth length today
A client shaving between appointments has hair at four different growth stages, which is why her wax will feel patchy no matter how well it is done. Asking makes it a conversation rather than a complaint.
Skin and medication
- Isotretinoin in the last 6 months
- Retinoids or acids on the area
- Blood thinners
- Diabetes
- Skin conditions on the area
- Recent sun, exfoliation or resurfacing
- Pregnancy
Identical to the consent form's screening, deliberately - the intake form's job is depth on history, not a different clinical position.
Preferences and consent
- Pain tolerance and previous experience
- Wax type preference if any
- Aftercare products used
- Consent statement and initials
- Photo permission
- Signature with timestamp
Asking about pain expectations before the first strip changes the appointment. A nervous first-timer who has said so gets a different pace, and rebooks.
Is a digital signature legally valid?
Exact time signed
IP address
Device and browser
The exact form they saw
Yes - the US ESIGN Act and the state UETA adoptions give it the same legal effect as ink. What makes it hold up is the evidence stored beside it, and a paper form in a drawer carries none of this.
Sign with your fingerDraw a signature with your mouse or trackpad
Where you stand legally
An intake form is a record of information; it is not consent, and a signature on a list of answers is not a signature on a decision. The common mistake is a studio that runs a detailed intake form and never has the client sign anything that says they understood the treatment and its risks. If a complaint arrives, that intake form establishes what you knew, which is exactly the wrong half of the story to be able to prove on its own. Combine them, or run both. Beyond that, intimate waxing carries a specific documentation obligation in some states around age and, occasionally, around who may perform it - so the date of birth field is not optional and should be a real date rather than an age the client types. Retention is a few years at minimum. This is general guidance rather than legal advice; your state board sets the rules that count.
Paper, PDF or digital?
Paper
Fine when you are small
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Emailed PDF
Worst of both
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Digital
Earns its place at scale
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Three clients a week? Print it and staple it in a binder. That is genuinely fine, and software would be an expense with no return. Digital earns its place around ten to fifteen clients a week, when finding one form again matters more than the minutes it took to file it.
Questions people actually ask
The intake form asks about hair removal history and preferences in depth; the consent form records the decision to be treated. Most studios combine them into one signed document, which is fine as long as the consent wording is actually there.
Your form is written. Come and get it.
Pick your service, and it is in your account before you have finished making a coffee. 14 days free, no card.
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General guidance for professionals, not legal or medical advice. Check the rules that apply where you work.