TemplatesSocial media
social media consent form
There is no clinical risk on this form and there is a real commercial one, which is unusual in this set.
- 14-day trial
- No card needed
- Set up in 10 minutes
- Cancel anytime
- screening questions
- 8screening questions
- stop the appointment
- 4stop the appointment
- minutes to set up
- 10minutes to set up
- a month to start
- $8a month to start
Facial consent and skin intake
Full name
Date of birth
Email
Phone
Have you taken isotretinoin (Accutane) in the last 6 months?
YesNo
Isotretinoin
Why this form, specifically
It asks before tagging, which is the permission everyone assumes and nobody requests and the one that ends client relationships when it is assumed wrongly.
Look before you download
The whole document, before you give us anything
Facial consent and skin intake
Your details
Full name
Date of birth
This is where your aftercare instructions go.
Phone
Health questions
Have you taken isotretinoin (Accutane) in the last 6 months?
Skin stays fragile for months after the last dose.
Do you use retinol, tretinoin or another retinoid on this area?
Including prescription creams and strong over-the-counter serums.
Have you had Botox or fillers in this area in the last 2 weeks?
This is the form you get
Not a sample, not a preview of a preview. Every question below is in your account ten minutes after you sign up, with the flags already set and the aftercare email already written.
- 14-day trial
- No card needed
- Set up in 10 minutes
- Cancel anytime
The 8 answers that should stop you
There is no clinical risk on this form and there is a real commercial one, which is unusual in this set. Social media is how a studio in this trade gets found, and it is also the fastest route to a public dispute with a client who did not expect to be posted.
Do not treat
4WhyThinned epidermis and near-absent sebum production. Extraction and exfoliation both act on a skin that cannot take them.
What goes wrong if you treat anywayTearing during extractions, prolonged erythema, and scarring.
What to doNo exfoliation, no extractions, no peels for six months. A gentle hydrating facial is defensible; nothing more.
The question that catches itHave you taken isotretinoin (Accutane) in the last 6 months?
WhyMassage and heat can migrate product before it has settled, and injection sites are open channels for a fortnight.
What goes wrong if you treat anywayProduct migration, an asymmetric result the injector gets blamed for, and infection risk at the sites.
What to doTwo weeks after Botox, two weeks after filler. Ask for the date, not the season.
The question that catches itHave you had Botox or fillers in this area in the last 2 weeks?
WhyHerpes simplex spreads readily across facial skin under manipulation, steam and heat.
What goes wrong if you treat anywayA widespread outbreak and, with shared equipment, a cross-contamination problem.
What to doAn active lesion is an absolute no. A history means warn, and consider antiviral cover arranged with their doctor.
The question that catches itDo you get cold sores?
WhyThe barrier is still rebuilding, however normal the skin looks.
What goes wrong if you treat anywaySensitivity, hyperpigmentation, and an undone result.
What to doWait a fortnight, longer for medium-depth work.
The question that catches itHave you had a peel, laser or microdermabrasion on this area in the last 2 weeks?
Proceed with caution
4WhyHome actives have already thinned the stratum corneum. A professional exfoliant stacks on top of a skin that is already mid-turnover.
What goes wrong if you treat anywayOver-exfoliation, a compromised barrier, and weeks of sensitivity and flaking.
What to doAsk them to stop actives five days before. If they have not, do a hydrating facial instead and say why.
The question that catches itDo you use retinol, tretinoin or another retinoid on this area?
WhyHeat, steam and massage are vasodilators. Rosacea in particular is a vascular condition that heat provokes directly.
What goes wrong if you treat anywayA flare that outlasts any benefit from the treatment.
What to doNo steam and no heat on rosacea. Work around eczema. Infected or cystic acne gets referred, not extracted.
The question that catches itDo you have eczema, psoriasis, rosacea or active breakouts on this area?
WhyProfessional products are more concentrated than retail, and botanical extracts are among the commonest sensitisers.
What goes wrong if you treat anywayContact dermatitis on the face, which takes days to settle and is highly visible.
What to doTake the list before you choose the products, not after. Patch test anything new behind the ear.
The question that catches itDo you have any allergies we should know about?
WhySkin is more reactive and prone to melasma. Several standard actives, notably high-percentage salicylic acid and retinoids, are avoided in pregnancy.
What goes wrong if you treat anywayPigmentation that is slow to resolve, and use of an ingredient the client would rather have avoided.
What to doSwitch to a pregnancy-safe protocol: lactic or mandelic acid, no retinoids, no high-strength salicylic. Say so out loud.
The question that catches itAre you pregnant or breastfeeding?
What you actually get
Nobody buys a consent form
They buy the fifteen minutes back at the start of an appointment. They buy the phone call they did not have to make, because the contraindication turned up two days early instead of two minutes late. They buy an insurer who pays out, because the patch test has a timestamp rather than a memory attached to it.
The form is the mechanism. What you are actually buying is the record it leaves behind.
That is the whole argument, and it is why the questions matter more than the software. A blank form builder hands you a canvas and calls it flexibility. This hands you the nine questions that a waxing client should be asked, in the wording that gets an honest answer, with the risky one already flagged in red.
What this saves you
Not what the form contains - what it gives you back. Every number below is arithmetic you can check on the calculator further down the page.
12 hours
a year, back in your chair
A new client filling in a paper form in your treatment room costs ten to fifteen minutes of an appointment they already paid for. Send it with the booking confirmation and that time goes back into treating, at roughly twelve hours a year on twenty clients a week.
Seconds
to find any client's form
The reason to leave paper is not the signing, it is the finding. When a health inspector or a solicitor asks for one specific record from eighteen months ago, you search a name instead of an afternoon.
Automatic
guardian co-sign and ID capture
Under-18 forms require a guardian signature before they can be submitted, and ID photographs attach to the record rather than living in a separate file. The control does not depend on a busy Saturday going well.
4 seconds
from signature to aftercare email
The aftercare for their treatment lands in their inbox before they have left the chair, written for that service and editable in your words. Clients who follow aftercare heal better, complain less and rebook more - and you did nothing.
Same week. One thing changed.
The left-hand column is most studios today. The right-hand one is the same week with the form sent at booking instead of handed over on arrival.
- The guest completes a thorough form at reception at ten
- Facial at half past, massage at twelve, wrap at two
- Three different therapists, three floors apart
- The nut allergy is on the form, in a folder, on the desk
Nothing here is negligent. It is just undocumented.
- One intake, visible to every therapist treating her today
- The allergy is on the screen before the oil is chosen
- Each service's own questions appear, and no others
- One price for the business, whatever the team size
Same treatments, same clients, same you. Different record.
Try the flag
Answer these as if you were the client
Answer honestly and nothing happens. Answer yes to the one that matters and watch what lands on your side.
What the client sees
Have you taken isotretinoin (Accutane) in the last 6 months?
Have you had Botox or fillers in this area in the last 2 weeks?
Do you use retinol, tretinoin or another retinoid on this area?
Do you have eczema, psoriasis, rosacea or active breakouts on this area?
What you see
Answer honestly and nothing happens. Answer yes to the one that matters and watch what lands on your side.
In your submissions list
Social media
What goes wrong without it
The post is a lash set, tagged, on a busy Friday.
The client works somewhere conservative, has never posted about her own appointments, and has told exactly two people she gets extensions. The tag puts the image in front of everyone who follows her. She asks for it down within the hour and it comes down within the hour, and the relationship is still over, because the harm was not the post - it was the tag, which nobody asked about. She had said yes to photos, meaning the studio's grid. Two entirely different permissions were collapsed into one question.
What a social media posting consent form has to cover
The actual field list, and why each group is on this particular form.
Client and scope
- Full name
- Date of birth
- Treatment
- Date
- Studio handle the client is consenting to
Naming your own handle matters. Consent to appear on @yourstudio is not consent to appear on the personal account of the artist who did the work, and both accounts post.
Platforms
- Instagram feed
- Instagram stories
- Instagram reels
- TikTok
- The studio's own website
Clients genuinely differentiate between platforms. A story that disappears in 24 hours reads differently from a permanent grid post or a reel that can be reshared indefinitely, and asking per platform gets honest answers.
Identification
- May we tag your account
- Your handle
- May we name you in a caption
- Face may be shown
- Treatment area only
Tagging is the request most often assumed and least often asked. Being tagged pushes the post into the client's own followers' feeds, which is a materially different exposure from appearing on your grid.
Duration, withdrawal and signature
- How long permission lasts
- Whether it covers future appointments
- How to ask for a post to be removed
- Consent initials
- Signature with timestamp
'Does this cover future appointments' is the question that decides whether you ask once or every time, and getting it wrong in either direction is either annoying or a breach.
Is a digital signature legally valid?
Exact time signed
IP address
Device and browser
The exact form they saw
Yes - the US ESIGN Act and the state UETA adoptions give it the same legal effect as ink. What makes it hold up is the evidence stored beside it, and a paper form in a drawer carries none of this.
Sign with your fingerDraw a signature with your mouse or trackpad
Where you stand legally
Social media consent runs on right-of-publicity law and, increasingly, on state privacy statutes. Two features distinguish it from general photo consent. First, platform terms: when you post an image to Instagram or TikTok you grant that platform a broad licence to it, which means your client's image is being sublicensed to a third party as a consequence of your post. Most clients do not know this, and disclosing it plainly on the form is both fairer and better practice than relying on general permission. Second, tagging and naming are separate acts with separate consequences - tagging pushes the content into the client's own network and links her identity to a treatment she may not want publicly associated with herself, which for some services in this trade is a genuine privacy concern rather than a hypothetical one. Consent should be specific per platform, should state whether it covers future appointments, and must never be a condition of receiving service. Not legal advice.
Paper, PDF or digital?
Paper
Fine when you are small
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Emailed PDF
Worst of both
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Digital
Earns its place at scale
- Signed before they arrive
- Flags contraindications
- Findable by name in seconds
- Proves when it was signed
- Sends aftercare automatically
- Costs nothing
Three clients a week? Print it and staple it in a binder. That is genuinely fine, and software would be an expense with no return. Digital earns its place around ten to fifteen clients a week, when finding one form again matters more than the minutes it took to file it.
Questions people actually ask
Yes, and clients answer them differently. A website portfolio is passive and found by people already looking for you; a social post is pushed into feeds and can be reshared indefinitely. Ask separately.
Your form is written. Come and get it.
Pick your service, and it is in your account before you have finished making a coffee. 14 days free, no card.
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General guidance for professionals, not legal or medical advice. Check the rules that apply where you work.